Thursday, March 14, 2013

Organization Part 2: Counseling Notebook

I have added and changed some of the following forms.  Please click below to see the new and revised forms.



There are days/weeks that I feel like I am juggling a million things as a school counselor.  I have been looking for a system that will help me balance all of the facets of the job.  Below are some things I am currently using to help with this task.  I am constantly tweaking the organizational things that I use, but these things have helped me tremendously. 


I just started using a Counseling Notebook to help me keep everything handy and organized. 


Inside:

Lesson Plans:  I wanted to have a place where I could see my whole week's worth of lessons for Group Counseling, Individual Counseling, and Classroom Guidance.  This is what I have come up with.

This has been one of the best things I have done!  I type on mine and print it after I have planned for the
week.  Scroll to the bottom of this post for the documents.


This is an ongoing list of students I see throughout the day.  I jot them down because I get very busy but then can go back and make more detailed notes if needed.

This is the log that I currently use.

I keep track of any communication I have with Parents/Guardians. 
I have ABC tabs that I keep these sheets in for quick and easy access.

This is the form from my district that I am currently using but will probably tweak it.


I am also planning on adding a more detailed notes page for students who I see more frequently or need more notes on.  I am working on this and will post it when I am finished with it.

If you are interested in copies of any or all of my forms (some have been updated) I've shared them here. Google Docs

Do you have a Counseling Notebook?  If so, how do you organize it?

125 comments:

  1. Hi! I absolutely love your organization! I am a first year middle school counselor in Florida, and I am continually looking for new ways to keep track of all the different aspects of my job. I'd love electronic copies of these papers, if you don't mind!

    ReplyDelete
    Replies
    1. Hi there! I'm glad you like everything! Email me at hanselorthecounselor@gmail.com and I will send them to you!
      Take care!
      ~Emily

      Delete
  2. I am a K-5 counselor to 720 wonderful children. Organization is not one of my strong skills. I am always searching form something that is going to be my solution. I am thankful to you for sharing your organization tips and would greatly appreciate electronic copies.
    kstegall@ems-isd.net

    ReplyDelete
    Replies
    1. Hi, Krisann! Thanks for responding! I'm glad you like everything! I emailed you the forms that I have. Let me know if I forgot anything.
      Take care!
      ~Emily

      Delete
  3. Great notebook, Emily! Thanks so much for sharing.

    ReplyDelete
  4. I am starting my Grad school for school counseling this fall. I will save this for when I start working. Thank you. Any other help or advice from anyone would be great!

    ReplyDelete
    Replies
    1. Good luck with school! Counseling is a very rewarding job.
      ~Emily

      Delete
  5. Wonderful idea! I would love copies to create my own book and would appreciate any copies you could e-mail me. I actually work 6th-12th, but could use most of this....THANK YOU!
    hbennett@sonoranacademy.org

    ReplyDelete
    Replies
    1. I sent you a copy. Please let me know if you do not get it as I used a different method. Thank you for the kind words!
      ~Emily

      Delete
  6. Hey when you get a chance could you please send me the documents. Do you also have a document for my door is shut please leave me a note. I work with hs kids and they come barging in. :) kjunkmail at gmail dot com Thanks!!!

    ReplyDelete
  7. Hi! Could you email me too? LeannaGlander@gmail.com

    I am going between a paper system and using www.notecounselor.com now

    ReplyDelete
    Replies
    1. I sent a link to your email address. Please let me know if you do not get it.
      ~Emily

      Delete
  8. Happy Friday! Could you e-mail me too?
    amberbarbee@gmail.com

    ReplyDelete
    Replies
    1. I emailed a link to you. Let me know if you do not receive them. I used a different method of sharing.
      ~Emily

      Delete
  9. This comment has been removed by the author.

    ReplyDelete
  10. Hi Emily!! Would you mind sending me the forms for your counseling notebook? It is awesome!
    hbehrens@burnet.txed.net
    Thank you!!

    ReplyDelete
    Replies
    1. Hi there! I added a link at the end of this blog that has all the forms. Click "Google Docs" and it will take you there. Let me know if you have any questions! Take care.
      ~Emily

      Delete
  11. Could I please have a copy of these docments?

    Thanks
    Leslie
    woodardwife@gmail.com

    ReplyDelete
    Replies
    1. Leslie, there is a link at the bottom of the post that says Google Docs. Click that and you should be able to get to the documents. I have revised some things and will be posting them, too.

      Delete
  12. Just starting out as a High School Counselor and was wondering how to stay organized. Spreadsheets don't work for me but I have a feeling that this definitely will. Thanks!

    -Katie

    ReplyDelete
    Replies
    1. I'm glad you like it, Katie! I have updated several of the forms so you will have to check them out. Just click "Google Docs" at the top of this post.

      Happy organizing!
      ~Emily

      Delete
  13. I love your organizational system and would love to have a copy. I am always looking for ways to be more organized.

    Thanks! Laura

    ReplyDelete
    Replies
    1. Try this link:
      https://drive.google.com/?tab=wo&authuser=0#folders/0B11eS2DJj9EzTnpFbklYTFI4VUE

      If it does not work let me know and I will try a different method.

      ~Emily

      Delete
  14. Hi Emily,
    I love your organizational binder. I am a school social worker for 1600 students. Yikes, I know! Could you please email me your electronic copies?

    Thank you so much,
    nicole.grabow@hvs.org

    ReplyDelete
    Replies
    1. Nicole, I cannot imaging working with 1600 students! You are a rock star!!! I have all of my forms and materials at this link:
      https://drive.google.com/?tab=wo&authuser=0#folders/0B11eS2DJj9EzTnpFbklYTFI4VUE

      Let me know if it does not work.

      ~Emily

      Delete
  15. Hi Emily,

    Would you mind sending these along to me? This is fantastic! I am starting a new job in the fall in a high school and want to be super organized!

    Jess
    jwssbuckley@gmail.com

    ReplyDelete
    Replies
    1. Thanks, Jess! I have all my forms and materials in the following link:
      https://drive.google.com/?tab=wo&authuser=0#folders/0B11eS2DJj9EzTnpFbklYTFI4VUE

      Please let me know if it does not work and I will try a different method.

      Happy Organizing!

      ~Emily

      Delete
  16. I love your organized notebook! Here is a link to how I organize my classroom counseling lessons
    http://counselingcorner-allison.blogspot.com/2013/02/classroom-lesson-organization.html

    ReplyDelete
    Replies
    1. Thank you for the kind words and thank you for sharing your organizational system!

      Delete
  17. Hi, I love your blog! I tried to download the forms and docs that you posted on googledocs but I coudn't. Could you please email them to me? my email is cmoreno@episd.org
    Thanks! :)

    ReplyDelete
  18. Hello! I think this binder is very helpful, and I would love to make some copies of this. And the links or downloads do not seem to be working. Would you be willing to send me all of the links you had? Thankyou so much. My email is jen09009@byui.edu. Thanks again! I think your so creative!

    ReplyDelete
  19. Hi! I love how you organized everything into one notebook. I would like to have your documents sent to me electronically. Could you please send them to symphonielinyear@spsk12.net?

    Thanks!

    ReplyDelete
  20. Hi! This is my first year as an elementary school counselor. I would love an
    e-mailed copy of your documents. Thanks so much. wendywhip@nelsd.org

    ReplyDelete
  21. Great resources! I am always looking for ways to get more organized. Could you email me an electronic copy? Thanks! abell@galesburg205.org

    ReplyDelete
  22. I will be starting my career as a high school counselor next month and I am looking for anything that might help me stay organized. Please send me electronic copies! very much appreciated. Thank you!

    mystarz44@hotmail.com

    ReplyDelete
  23. I'm in love with your organization. This is my first year as a counselor in an elementary school. Please send me the forms electronically. Thanks a bunch!

    chasea@christina.k12.de.us

    ReplyDelete
    Replies
    1. I am so sorry I have not responded until now. I am not getting notified of comments. I emailed it to you.

      ~Emily

      Delete
  24. Hi Emily,
    I love your counselor notebook pages. I am a new counselor and need help with organization. I tried to print them today and got the message "an error occured". Could you send me the link to them on the drive? Thank you so much!

    ReplyDelete
    Replies
    1. I am so sorry I have not responded until now. I am not getting notified of comments. Anyway, here you go! It is in a zipped file, just unzip it and you are good to go! Let me know if you have any questions.

      I can't find your email address. Will you send it to me?

      ~Emily

      Delete
  25. Thank you so much for the great resources! I love it! I am a first year K-5 counselor. Could you send me the documents as well, I would really appreciate it! mpiotrowski33@hotmail.com

    ReplyDelete
  26. Thank you for sharing! I would love electronic copues if you have time. Thank you again

    Amotto@volusia.k12.fl us

    ReplyDelete
  27. Looks awesome! Possible to have copies? Kaplanl@cantonma.org

    ReplyDelete
  28. This is great-- I work in Six different Schools Organization is difficult can you send me copies of these documents pleeasseeeeee- Cotelaa@stratfordk12.org

    ReplyDelete
  29. Can you send me copies please?
    laldridge07@gmail.com

    ReplyDelete
  30. Emily
    Can you send me copies of this as well? These are fantastic!
    jzaniki@yahoo.com

    ReplyDelete
  31. Emily
    I love these. Can you send me a copy to christina.smith@rusd.org?

    ReplyDelete
  32. This comment has been removed by the author.

    ReplyDelete
  33. This is so helpful as an intern and preparing for my first school counseling job. Could you please send me a copy as well. My email I tammyjo_7@hotmail.com. Thank you.

    ReplyDelete
  34. Hi Emily! I have been a classroom teacher for 15 years and this coming year will be my first year as an elementary counselor. We have about 750 students. I love your idea because I strive everyday to be organized. Will be please send an electronic copy and any ideas, tips, advice, and checklists to help me prepare for the upcoming year. Thank you for sharing your excellence with us! twiley@lubbockisd.org

    ReplyDelete
  35. Hi Emily! I got the counselor job on my campus. I just wanted to touch base with you because I did not get the email you sent. I did check my spam but it wasn't there either. I am writing to see if you will send it again. My professional email is twiley@lubbockisd.org or you can use twiley416@gmail.com. Thank you again.

    ReplyDelete
    Replies
    1. Hmmm...I am so sorry. I will resend it right now. Let me know if you don't get it again.
      ~Emily

      PS. Congratulations on your job!

      Delete
    2. I sent it to both emails. Let me know if you get it!
      ~Emily

      Delete
  36. This system is great and I can't wait to use it. I recently ran across noteCounselor and noticed you use it as well. How has it worked for you using both? Have you found you have been able to eliminate any parts of your notebook??

    ReplyDelete
    Replies
    1. I actually no longer use this paper notebook. I do everything online. I just made some google docs that will help with note taking that is similar to noteCounselor. I wanted something free. I blogged about it here http://hanselorthecounselor.blogspot.com/2014/07/electronic-notes.html.

      ~Emily

      Delete
    2. Hi! I have just started my school counseling degree!!!! Could you please email the forms to me so that I can have them for future reference? Thanks so much ;)
      Kcarabin@pgs.k12.va.us

      Delete
  37. Thank you for the wonderful resources!!

    ReplyDelete
  38. Hi Emily! I will be a first year elementary counselor starting in just a few short weeks. Eeeekkkk! Would you mind sending me the electronic copies too? aliciaprignitz@yahoo.com
    Thank you so much. I love your blog!
    Alicia

    ReplyDelete
    Replies
    1. Alicia~
      Did you get the forms I sent you awhile back?
      ~Emily

      Delete
  39. Hi Emily! Today was my first day as a middle school counselor in California and had two days of notice and already on the job. I love this idea and would love electronic copies? vponce89@yahoo.com
    Thank you!!
    Vanessa

    ReplyDelete
  40. Hi :) I just came across your blog via Pinterest & love your organizational ideas! I'm getting ready to start my 6th year as a Middle School counselor & am always looking for new organizational ideas! Could you send me the electronic copies? Thanks!
    Eangreen@gmail.com

    ReplyDelete
  41. Hi Emily:
    Would you send me electronic files of your counseling notebook especially the referral form.
    Thanks! Audra Efurd
    My email is aefurd@fortsmithschools.org

    Thanks!

    ReplyDelete
  42. Hi Emily,
    Thank you so much for sharing your ideas with us! This is so helpful to me as I'm preparing for my first school counseling job. Could you please send me your counseling notebook file, if you have the time? My email is lynseycoalson@gmail.com. Thank you!

    ReplyDelete
    Replies
    1. Did you get the email with the attachments? I don't want to miss anyone.
      ~Emily

      Delete
  43. Hi Emily I am in my first year as a K-6 counselor and would love the electronic copy of these files if you have time. My email is cbeavers@emporia.edu. THank you!!!

    ReplyDelete
  44. Hi Emily!
    Your posts are so helpful especially for me being a first year elementary school counselor--thank you! Could you send me these organization documents when you have a minute? vanessa.amaya@spps.org Have a fabulous year!
    Vanessa

    ReplyDelete
  45. I would also like to receive the electronic copy of your documents. Thank you so much. Tricia tdelbello@comcast.net

    ReplyDelete
  46. Hi Emily,
    Thanks for sharing your ideas, they are great. Today was my first day as a 7th grade counselor and I think your information and forms will help me survive this year. Would you be so kind and email it to me.ni would really appreciate it. Melina.ramz12@gmail.com Thanks!!

    Melina

    ReplyDelete
  47. found your helps, today. Could you email your information and forms. I work with the bereaved. Thanks. ainman_1@msn.com

    ReplyDelete
  48. Hi Emily,

    I stumbled across your blog tonight and I think it's great, very informative and creative. I work with children and adolescents in a private setting, as a therapist, and I think so many of your ideas could also be useful in this setting, I've tried to link to some of the forms that you use through your blog, but I'm not having any luck. Would you be able to send them to me directly at ksocialwork@gmail.com?

    ReplyDelete
    Replies
    1. Thank you so much! I sent you an email.
      ~Emily

      Delete
  49. I just started to follow your blog, and I love it already! I would also like to receive the electronic copy of your documents please. My email address is korimeltzer7@gmail.com.

    Thank you so much!

    ReplyDelete
  50. You are awesome. Can I please have copies as well?
    apelila84@msn.com

    Thanks,
    April

    ReplyDelete
  51. I love this! I am in the process of organizing myself because I feel like I am toting piles around and creating more piles. Can you send me a copy of the documents also please?
    amanda.ryman@hotmail.com
    Thank you!
    Mandy

    ReplyDelete
  52. I would love a copy of these documents as well! I am a grad student at UOP in School Psych and these look AWESOME! aburns@pacific.edu

    Thank you!!! This stuff is AWESOME!!!!
    Amy

    ReplyDelete
  53. Hello there! I just came across your blog and love it!!! I recently started counseling grades k-8th and would love help with organization!! If you could email your forms I would love it!! My email is smallwood@avesnj.org

    Thank you so much!
    Alanna

    ReplyDelete
  54. Hello! I saw your site on Pinterest and I LOVE it! You are so helpful! I am one semester away from graduating from my grad program in counseling. I would love a copy of your forms. My email is marlinajohnson@gmail.com

    Thanks so much!
    Marlina

    ReplyDelete
    Replies
    1. Haha! I missed the Google docs link! Thank you!

      Marlina

      Delete
  55. Just saw the Google docs link! I must be blind haha! Thank you!!

    ReplyDelete
  56. This post is SO helpful!!! Thank you for copies of all of these! I am in my first semester as a school counselor right out of grad school, so I am incredibly thankful that I came across this blog on Pinterest! Thank you!!! :)

    ReplyDelete
  57. Thank you so much for helping me get better organized!!!!!

    ReplyDelete
  58. If you did not get a reply from me, please send me an email at hanselorthecounselor@gmail.com. I got very overwhelmed with the responses and I know I have missed someone. My apologies!

    ~Emily

    ReplyDelete
  59. Hello! I love your organization and design! If you are sharing electronically could you send me copies at sarahfaron@yahoo.com? Thanks so much!!

    ReplyDelete
  60. Hello! Could you please send me electronic copies at mdyson90@yahoo.com? Thank you!

    ReplyDelete
  61. I would love electonic copies as well. jsantiano@randolph.k12.nc.us

    ReplyDelete
  62. I'm always tweaking my organization. Could I please have an electronic copy as well? Thank you! cmmeuer@gmail.com

    ReplyDelete
  63. I love these forms you have created. I will be a first year school counselor in the Fall. Could I please have an electronic copy of all of these? Thank you! julie_kneedler@yahoo.com

    ReplyDelete
  64. Hi sir! wow this is so amazing ! I love how you create the idea of these wonderful forms. Keep it up sir!

    ReplyDelete
  65. I really love this organization! If you would be willing to share it with me for my practicum that I start next month, I would greatly appreciate it! whitneysrobbins@gmail.com
    Thank You!

    ReplyDelete
  66. This comment has been removed by the author.

    ReplyDelete
  67. I LOVE this!! I am putting mine together for this coming school year now - but I have one question: What font did you use for the PDF Binder Divider Pages? I love it but can't seem to make a match in Word. Thanks so much for sharing this!!! I appreciate it!!

    ReplyDelete
  68. Hi Emily, I'm starting my school year very soon and could benefit greatly from your forms could you please email me them as well... lmill215@yahoo.com

    ReplyDelete
  69. I am not the most tech savvy person, so perhaps you could help me. I have downloaded your notebook - it is great! Very helpful, but I cannot change the name on the cover page. Could you possibly give me directions to do that????

    ReplyDelete
    Replies
    1. You are probably on the PDF version. I put a Word version in there, too. Try that one.

      Delete
  70. Thank you for sharing!! I love the Counseling Notebook!! This is exactly what I need to get organized. Can you please send me an electronic copy via email. My email address is mhsmss@aol.com.
    Thank You,
    Tammy C

    ReplyDelete
  71. Hi! Can I please get an electronic copy of these documents!

    They will be so useful :)

    Thanks

    my email address is mpclark@our.ecu.edu.au

    ReplyDelete
  72. Hi, is it possible to get an electronic copy of your counselors notebbok. Its my 3rd year as a middle school counselor and i have more workload this school year and needing to stay organized. My email addy is daisy.vbier@cnmipss.org Thank you!

    ReplyDelete
  73. Hello, I really like the way you have it set up, is it possible to get an electronic copy of your counselor notebook. This is my 1st year as a middle school counselor and I really need to get organized. My email is Lcain6@yahoo.com Thank you so much!!!

    ReplyDelete
  74. Hi I really like the way you have everything organized. This is my first year as a school counselor and this would be very helpful. My email is jsgooden@aol.com Thank you!!!

    ReplyDelete
  75. Hi, I am a new counselor and this will help me tremendously. Thank you so much for sharing!!!

    ReplyDelete
  76. Hi, I am a new counselor and this will help me tremendously. Thank you so much for sharing!!!

    ReplyDelete
  77. can you email me the forms also?
    kglujan5@gmail.com

    ReplyDelete
  78. Thank you so much for sharing your ideas and document ...I am a new counselor in the middle school and have been looking for way to be more organize and this have help me a lot ... once again thank you for sharing ... :)

    ReplyDelete