Thursday, July 10, 2014

Electronic Notes

I am forever trying to find ways to organize for FREE!!! I have used and researched sites that you can keep your notes and track your time for Direct and Indirect counseling services. I will fully admit that I am cheap. I took the ideas I liked from each site (I did not copy or plagiarize so don't turn me in to the copyright police). I put the things that I thought I would need for recording notes as well as keeping track of my time.  Here is what I have come up with.  

Direct and Indirect Notes are on separate Google Drive forms. I thought separating them would be the easiest way to be able to manipulate the data. I may change my mind later and combine them. For now, this is what I am playing with. I have a running total on the spreadsheets to know what my total time is, and I can manipulate the columns to get more specific.

Any feedback is greatly appreciated! 






78 comments:

  1. Those look good Emily, but I don't see a few of my big time-suckers in the indirect category: teacher consults, parent contacts, and e-mails/phone calls to collateral providers. Are they in one of the drop-down menus? I have a lot of difficulty tracking those, yet they take up a huge amount of my time and energy.

    ReplyDelete
    Replies
    1. Yes, those are in one of the drop downs. Those are my heavy hitters, too.
      ~Emily

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    2. Emily what do you do if you need to print a note? I have setup a form, but there are times that I need the actual note and the only thing I can find is the spreadsheet.

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  2. Emily, what is the reason why you decided to discontinue NoteCounselor and switch to Google Docs? Last year I used NoteCounselor and I am interested in using Google Docs too.

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    Replies
    1. 1. I wanted something free. I guess I am cheap but it would come out of my own pocket.
      2. I want to be able to take notes quickly without having to login somewhere.
      3. I got kicked out after 10 minutes if I was simply taking notes so I would lose my notes.

      These things may seem petty, but I am looking for easy and cheap (preferably free)

      ~Emily

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    2. Emily, thank you so much for your reply. How secure do you feel that your Goggle data is, particularly your notes? Kim

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    3. I was wondering about security and confidentiality as well. I love this method, but how are HIPPA and FERPA addressed?

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    4. I think with any online data collection system, there is a risk of someone hacking (even the government has this problem). I have mine password protected so I feel pretty secure in my notes since it is password protected.

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    5. Thank you for your timely response. So your password, is it just what you would use to log into your google account or is there an additional password you can set to these forms?

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    6. Yes, it is my Google password that I use.

      Delete
  3. What categories are in your type of meeting drop down box? I am considering using Google Docs too. Thank you for sharing this resource.

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    Replies
    1. -Student Drop-in
      -Check-in/Check-out
      -CPI/Response call
      -Classroom Lesson
      -Group
      -Observation
      -Administrative support (I might remove this one)
      -Teacher Communication
      -Parent Communication
      -Team Meeting
      -504 Meeting
      -SpEd meeting
      -STAT meeting (like care team)
      -Outside Agency

      Hope this helps!
      ~Emily

      Delete
  4. I think the things you covered through the post are quiet impressive, good job and great efforts.
    I found it very interesting and enjoyed reading all of it...keep it up, lovely job.
    Addictions counsellor

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  5. Thanks so much!! FABULOUS IDEAS!!!!!

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  6. Could you tell me how to password protect?

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    Replies
    1. Google will ask you for a password automatically.
      ~Emily

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  7. Is there a way to link to the resources that you created? Thanks SO much!

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    Replies
    1. You would just be able to view a list of my resources, there are no links to activities. If you are just wanting to see what I have, send me your email address and I will give you access to view my resource list.

      ~Emily

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    2. Hi Emily,
      I am also interested in viewing this resource for help with documentation. Is access still available? My email address is mrs.lemons@ccsmw.org

      Delete
  8. I would like to know the same. You should sell all of your ideas on Teachers Pay Teachers, you'd be a millionaire!

    ReplyDelete
    Replies
    1. Haha! Millionaire sounds great! I feel very strongly that we are all in this together to share ideas and resources so that's why I haven't tried to sell anything. You would just be able to view a list of my resources, there is no links to activities. If you are just wanting to see what I have, send me your email address and I will give you access to view my resource list.

      ~Emily

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  9. You are amazing! Thank you so much for sharing this wonderful resource! I am so excited to use mine this year!

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  10. Do you have a tutortail or template?

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    Replies
    1. I do not have a tutorial. If you Google it, you can find some good tutorials.
      ~Emily

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  11. Is there a way to access this so I could see it in Google Docs? I'm looking for an easy and preferably FREE (free is for me!) way to track data without recreating the wheel...this looks perfect and if you're willing to share that would be super awesome!

    ReplyDelete
    Replies
    1. Jamie~
      Shoot me an email and I will try to give you access.

      Delete
    2. Hi...I would really like to utilize this format to be able to keep better track of my time, but I need help. I tried creating something similar, but how do you access the Google form directly? The only way I was able to access mine was by sending an email to myself. I am sure there is a better way. In case you can help, my email is tisha272@gmail.com or tisharay@ccs.k12.nc.us. Whatever assistance you can provide is greatly appreciated.
      Thanks,
      Tisha

      Delete
  12. Is there a way that you can share this?

    ReplyDelete
    Replies
    1. Shoot me an email and I will try to give you access.

      Delete
  13. Love this -Where can I find your email address?

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  14. Can you please share with me. Thanks jferguson@galesburg205.org

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  15. Can you please share with me. Thanks jferguson@galesburg205.org

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  16. I am just curious, why use google docs over a word program for example? I am trying to figure out the best free way to go paperless and was just curious why one over the other.

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    Replies
    1. Here are some of the reasons I use google docs instead of word:

      1. I can access my google docs anywhere where as word is only on my computer.
      2. I like the ease of the google forms.
      3. I like how the spreadsheet is automatically made and I can manipulate the spreadsheet how I want it.
      4. When entering new info in google forms, no other information is shown. In word, I would be exposing all of my other information.

      I think it is really just a personal preference. If you like and feel comfortable with word then go for it! Hope this helps!

      ~Emily

      Delete
  17. Could you share your google forms? Thanks so much! My email is jennifer_engle@ecboe.org

    ReplyDelete
    Replies
    1. I tweaked mine just a little so I don't have 2 separate forms. I gave you access. Just make copy and then you can change it how you want.

      ~Emily

      Delete
  18. Hi Emily,
    Love your forms! Would you mind sharing your google forms with me, too? My email is kaylahelleson@gmail.com.

    Thanks!

    ReplyDelete
    Replies
    1. Please make copies before using the forms.

      ~Emily

      Delete
  19. Hi, would you please share the form to beachhaydens@gmail.com thank you!!

    ReplyDelete
    Replies
    1. Please make copies before using the forms.

      ~Emily

      Delete
  20. Could I also get access to copy? Thank you

    thisisjanet@gmail.com

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  21. Could you please send me copies of your electronic forms, they are terrific? hucknallc@pcsb.org Thank-you.

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  22. Could you please share this with me at qtrefsgar@gmail.com?

    Love all your ideas and posts!

    ReplyDelete
  23. Hi Emily,
    I am also interested in viewing this resource for help with documentation. Is access still available? My email address is mrs.lemons@ccsmw.org Thank you!

    ReplyDelete
  24. Hi Emily,

    Please send me the link to drobles@delnorte.k12.ca.us

    Thanks!

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  25. Please send me a link to the electronic notes in google doc please. jkoval@perrysburgschools.net. Thanks.

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  26. Hi I have been looking for ways to stay organized can you please send me the link to andreajohnson5050@gmail.com thank you

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  27. You are my new hero! I am desperately trying to get caught up with technology (as I will always be a pencil to paper kind of girl) and implement google docs. If you are still willing to share I would love the opportunity to view what you have done. Thank you. My email is meckleyj@sesd.k12.pa.us

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  28. I think I have given everyone access who has asked. If I have missed you, I apologize and please email me at hanselorthecounselor@gmail.com.
    ~Emily

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  29. I would love access to your resource list and copies of your google forms! Thank you! derosierjesse@gmail.com.

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  30. Hello. Emily. Just discovered your blog (thank goodness!) I am a brand new school counselor in Decatur GA at 2 K-3 ES. I would love to see your Google Forms as I'm just beginning and looking for all the help possible. You can send it to my gmail. Thanks! Jonathan mereimputations@gmail.com

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  31. please share google forms Avillanueva@camelotforkids.org . Thank You!!

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  32. I am trying to go paperless. I have been a elem. counselor since Moses! When I started, paperless meant you forgot to document your info! Our school just switched to Google and I am trying to adapt. Could you share a copy of those forms please? By the way, I love your blog! trunnebohm@ses.k12.in.us

    ReplyDelete
  33. I know I am way behind but could you please send me these forms as well. My email is crystal.troster@crowley.k12.tx.us

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  34. Can you please share with me at rnpcounselorball@gmail.com

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  35. Can you please share with me at ymelendez@ps503online.org. Thank you

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  36. Can you please share this doc with me? Sorry for the late request. mcrayton@gmail.com

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  37. Can you please share this doc with me? I'm a middle school counselor and am always looking for ways to keep things electronic and more efficient. This looks great! Thank you! My email address is wiedmanna@myunit5.org

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  38. Can you please share this doc with me? I'm a middle school counselor and am always looking for ways to keep things electronic and more efficient. This looks great! Thank you! My email address is wiedmanna@myunit5.org

    ReplyDelete
  39. Can you please share these google docs with me @ gouldmi@winslow-schools.com. These are great and thank you so much!!!

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  40. Would you mind sending me your forms. They look great. I am just getting into google docs. My email is banks@lincoln-academy.org

    ReplyDelete
  41. Hi Emily,

    I have had many of your pins pinned from Pinterest for sometime. This one however interests me and I was wondering if you would be willing to share. I think you mentioned that these forms were all on one page. I appreciate you sharing as I too, believe we are all in this together. Thank you in advance. Amy
    scheleskya@lamphereschools.org

    ReplyDelete
  42. AWE! Just what I have been looking for!!!!! Will you pretty please share with me?!?!?!? cboothe@tcss.net
    Thank you So much!

    ReplyDelete
  43. Could you share with me, please? My email is j.veigel@svlocal.org

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  44. Please share the wealth my email is shyahp@gmail.com

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  45. Please add me your record keeping templates. I have been looking at ways to stay more organized.

    Thank you,

    Laurie

    mtnwavetherapy@gmail.com

    ReplyDelete
  46. Hi Emily,
    Would you please share with me in Australia...julie.clifton@hcs.sa.edu.au Thank you so so much!
    Regards
    Julie

    ReplyDelete
  47. can you share this with me: hollyanne74@gmail.com

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  48. can you share with me: bskinser@windstream.net

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  49. can you please share this with me: ohinds12@gmail.com

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  50. I'm a school psychologist and am adapting this to fit my needs. Thanks for taking the time to share it - you helped me make this a reality after months of thinking that I needed something like this!
    -Kristin

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  51. Please share with me as well. Please and thank you!! shannon.flournoy@ccboe.net

    Shannon

    ReplyDelete